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Click here for .pdf version of By-Laws
Last Updated 8/4/09
THE JUNIOR LEAGUE OF THE FLINT HILLS
Bylaws Table of Contents
ARTICLE I. NAME AND OFFICE 1
SECTION 1.01 NAME 1
SECTION 1.02 OFFICE 1
ARTICLE II. MISSION AND POLICIES 1
SECTION 2.01 MISSION 1
SECTION 2.02 POLICIES 1
ARTICLE III. STANDARDS 1
SECTION 3.01 ADMINISTRATIVE 1
SECTION 3.02 PROGRAM 1
ARTICLE IV. MEMBERSHIP 2
SECTION 4.01 REQUIREMENTS FOR MEMBERSHIP 2
SECTION 4.02 CLASSES OF MEMBERSHIP 2
SECTION 4.03 PRIVILEGES OF MEMBERSHIP: TRANSFER, INTER-LEAGUE, AND
NON-RESIDENT PRIVILEGES 3
SECTION 4.04 RESIGNATION AND REINSTATEMENT 3
SECTION 4.05 SUSPENSION AND REMOVAL 3
ARTICLE V. DUES AND OTHER FINANCIAL OBLIGATIONS 4
SECTION 5.01 ANNUAL DUES 4
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SECTION 5.02 PROVISIONAL FEE 5
SECTION 5.03 REFUNDS 5
ARTICLE VI. MEETINGS 5
SECTION 6.01 LOCATION 5
SECTION 6.02 GENERAL MEMBERSHIP MEETINGS 5
SECTION 6.03 ANNUAL MEETING 5
SECTION 6.04 SPECIAL MEETING 5
SECTION 6.05 ATTENDANCE 6
SECTION 6.06 VOTING 6
SECTION 6.07 ABSENTEE VOTING FOR ELECTIONS 6
SECTION 6.08 QUORUM 6
ARTICLE VII. OFFICERS 7
SECTION 7.01 PERSONNEL 7
SECTION 7.02 NOMINATION 7
SECTION 7.03 ELECTION AND TERM 7
SECTION 7.04 DUTIES 7
SECTION 7.05 EXECUTIVE COMMITTEE MEMBERS AND DUTIES 8
SECTION 7.06 VACANCIES 8
ARTICLE VIII. BOARD OF DIRECTORS 8
SECTION 8.01 PERSONNEL 8
SECTION 8.02 DUTIES 9
SECTION 8.03 AUTHORITY 9
SECTION 8.04 MEETINGS 9
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SECTION 8.05 QUORUM 9
SECTION 8.06 VACANCIES 9
ARTICLE IX. COMMITTEES 9
SECTION 9.01 CHAIRPERSONS 9
SECTION 9.02 STANDING COMMITTEES 10
SECTION 9.03 SPECIAL COMMITTEES 11
SECTION 9.04 QUORUM 11
ARTICLE X. FISCAL POLICIES 11
SECTION 10.01 FISCAL YEAR 11
SECTION 10.02 ACCOUNTS AND AUDITS 11
SECTION 10.03 DISSOLUTION 11
ARTICLE XI. ANNUAL REPORT 11
SECTION 11.01 CONTENT 11
SECTION 11.02 PUBLICATION 12
ARTICLE XII. AMENDMENT OF BYLAWS 12
ARTICLE XIII. STANDING RULES 12
ARTICLE XIV. PARLIAMENTARY AUTHORITY 12
ARTICLE XV. INDEMNIFICATION 12
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JUNIOR LEAGUE OF THE FLINT HILLS BYLAWS
ARTICLE I. NAME AND OFFICE
Section 1.01 Name
The name of this organization shall be the Junior League of the Flint Hills, herein sometimes
called “the League”.
Section 1.02 Office
The principal office of this League shall be in Manhattan, Kansas.
ARTICLE II. MISSION AND POLICIES
Section 2.01 Mission
The Junior League of the Flint Hills is an organization of women committed to promoting
voluntarism, developing the potential of women, and improving communities through the
effective action and leadership of trained volunteers. Its purpose is exclusively educational and
charitable.
Section 2.02 Policies
The policies of the League shall be in harmony with the policies of the Association of Junior
Leagues International, Incorporated, herein sometimes called “AJLI.” The League does not
discriminate on the basis of race, creed, religion or national origin.
ARTICLE III. STANDARDS
Section 3.01 Administrative
The Junior League of the Flint Hills shall maintain the same standards required of groups
applying for membership in AJLI. It must be entirely unconnected with and administratively
independent of, any other organization. It must maintain a financial position that is satisfactory to
the AJLI board. It must have a duly established tax-exempt status under Section 501(c) (3) of the
United States Internal Revenue Code. It must be located in a community with sufficient facilities
to afford opportunities for volunteer services in various fields. All League notification shall
include written and electronic transmittal.
Section 3.02 Program
This League shall endeavor to associate itself with or endorse projects, programs or activities
that meet accepted standards in their fields, or show evidence of working toward such standards.
ARTICLE IV. MEMBERSHIP
Section 4.01 Requirements for Membership
A. Eligibility. This League reaches out to all individuals who demonstrate an interest in, and
commitment to, voluntarism. This League uses only the following criteria in considering
prospective members. No other criteria shall be used.
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1) Residence. A proposed candidate shall maintain her principal place of residence within the
Flint Hills vicinity to include Gear, Riley and Pottawatomie Counties.
2) Commitment to Voluntarism. A proposed candidate shall have demonstrated an interest in
voluntarism, a commitment to community service, and an interest in developing her potential for
volunteer community participation.
B. Proposal of Candidate. Those who may propose candidates for membership are Resident
Active and Sustaining members. Each eligible member may sponsor candidates and endorse
others. There is no limit. In addition, there is a self-nominating provision for women who are not
personally acquainted with a member of the League. Any form used in the membership proposal
process shall include information based on the admission criteria as set forth above.
C. Admission
1) Provisional Membership. The Membership Development Committee shall recommend to the
board for its approval all candidates who meet the eligibility requirements as stated in Article IV,
Section 4.01(A) of these Bylaws. A candidate shall be admitted to the provisional membership
upon Board approval of her membership application. The Membership Development Committee
shall give each candidate an orientation about the privileges and responsibilities of League
membership. The Board of Directors has final authority over the admission of candidates.
2) Active Membership. The Membership Development Committee shall recommend to the board
for its approval of admission to active membership all provisionals in good standing who have
satisfactorily completed the provisional course as set forth by the Membership Development
Committee. The board of directors has final authority over the admission of candidates to active
membership. The board shall approve all candidates who are in good standing and who have
satisfactorily completed the provisional course.
Section 4.02 Classes of Membership
The Classes of Membership shall be as follows:
A. Provisional. Provisional members are those who are engaged in complying with the
requirements for admission to active membership, and are not eligible to vote or hold office.
Provisional members shall be required to complete a provisional training course within one year
of beginning the provisional training. A provisional member may take up to two years from the
date of admission to complete a correspondence course. Upon completion of the provisional
requirement, and approval of the board, she will attain active status and will be referred to the
Placement Committee.
B. Active. Active members are members in good standing who have completed the requirements
for provisional membership, who reside in the Flint Hills vicinity as specified in Section 4.01A,
have been admitted to active membership, and who justify their membership in accordance with
the criteria stated under Standing Rules. She has all the privileges of membership and is eligible
to hold an office and vote.
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C. Sustaining. A member in good standing may attain sustaining member status after she has
served a minimum of five (5) years in good standing. Five (5) years includes successful
completion of the provisional membership and active membership statuses within a league
associated with The Association of Junior Leagues International, Inc. She shall have all the
privileges of membership except that she may not hold office or vote; she shall justify her
membership in accordance with the criteria stated in the Standing Rules. Sustaining members
shall be promoted to Emeritus status upon reaching their Eightieth (80th) birthday and will no
longer be responsible for payment of annual dues.
Section 4.03 Privileges of Membership: Transfer, Inter-League, and Non-Resident
Privileges
Any Provisional, Active or Sustaining member in good standing may transfer membership from
one Junior League into the Junior League of the Flint Hills. They shall be granted the status
consistent with the specifications of the League’s membership classes. A transfer fee of $35.00
will be assessed to any transferring member upon completion of the transfer and will be billed by
the League treasurer.
No JLFH member shall at any one time be a member of more than one Junior League.
Non- resident members are members in good standing who have completed their provisional
training and live outside Geary, Pottawatomie, or Riley Counties. She shall be afforded the same
privileges and be held to the same requirements as the League’s Sustaining members.
Section 4.04 Resignation and Reinstatement
A. Resignation. Any member who is not in arrears in payment of dues, fundraising
commitments, or in the performance of League duties may resign in good standing. The
President will be responsible for determining whether or not the member is in good standing.
Requests for resignations shall be made in writing to the President by the February board
meeting. Otherwise, members shall be liable for dues for the coming year. A written request for
resignation will become effective upon receipt by the President, and all privileges and
responsibilities of League membership shall be terminated. If a member moves from Geary,
Pottawatomie, or Riley counties she must be in good standing at the time of departure to resign
in good standing.
B. Reinstatement. A member who has resigned in good standing shall be reinstated if:
1) She submits a statement in writing to the board setting forth the reasons for the request for
reinstatement;
2) The board approves the reinstatement by a two-thirds affirmative vote of all board members;
AND
3) She pays the current year’s dues and any other fees due, if applicable.
Section 4.05 Suspension and Removal
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A. When a member fails to fulfill the requirements for good standing which are listed in the
Standing Rules, the Board of Directors shall:
1) Notify the member in writing that she may be subject to suspension or removal from
membership for said failure.
2) Devise a solution with the member upon solution(s) to meet the requirements for good
standing. If said failure continues for more than 30 days from receipt of said notice, the Board
will vote at the next scheduled meeting to suspend or remove the member and shall send a
second notice to the member by certified or registered mail.
3) In all cases, except non-payment of dues, the following shall occur:
4) If a member fails to pay dues or any delinquent fine or make arrangements with the Treasurer
before May 15, the following shall occur: a) The membership shall be suspended by the
Executive Committee, b) A written notice of suspension shall be sent by certified or registered
mail by the President to the member.
b) If a hearing is requested, a notice of the time and place of said hearing shall be mailed to the
member and all persons of the board at least five (5) days prior to said hearing.
c) The hearing shall be held within 30 days from the date the second notice is postmarked.
d) Within 15 days after the hearing, the board shall take action.
e) A two-thirds affirmative vote by written ballot of all board members is required for suspension
or removal.
f) The member shall be given written notice of the board’s action.
4) If a member fails to pay dues or any delinquent fine, or make arrangements with the
Treasurer-Elect before May 1, the following shall occur:
a) The member shall be suspended from the membership by the Executive Committee.
b) A written notice of the suspension shall be sent by certified or registered mail by the President
to the member.
Any member who is suspended may not vote, hold office, or sponsor or endorse a provisional
candidate. A suspension may be lifted by a two-thirds affirmative vote by written ballot of all
members of the board when requirements for good standing are met.
If requirements for good standing are not met within 120 days of the date when the member was
suspended, the suspended member shall automatically be removed from the membership roster
and notice shall be sent by certified or registered mail to the removed member by the President.
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All notices required in this section shall be written to the last address on file in the League office
and delivered by certified or registered mail. All periods of time begin to run from the date the
notice is postmarked.
AJLI will be notified of any member who has been suspended, removed and/or reinstated.
ARTICLE V. DUES AND OTHER FINANCIAL OBLIGATIONS
Section 5.01 Annual Dues
A. Amount
1) Active - $65.00
2) Sustaining - $65.00
3) National dues will be added to the Junior League of the Flint Hills member’s annual dues
B. Payment. Dues statements shall be sent to the membership no less than 30 days prior to the
payment due date. Active and sustaining member’s dues (including national dues) shall be
payable on or before April 1 and delinquent thereafter. A late fee of $10 will be assessed as
stated in the Standing Rules. Active and sustaining members whose dues are not received before
May 15 are subject to suspension as per the Bylaws
Provisional members will pay dues equivalent to Active members, immediately upon acceptance
as an Active member of the Junior League of the Flint Hills.
Section 5.02 Provisional Fee
Each Provisional shall pay a provisional course fee, as determined by the Membership
Development Committee, upon acceptance into the Junior League of the Flint Hills Provisional
Course.
Section 5.03 Refunds
Refunds will not be made to:
A. Members who have resigned during the fiscal year.
B. Members who have been removed from membership; or
C. Provisionals who have failed to meet the requirements of active membership. Provisional
course fees are non-refundable. Members in good standing who resign prior to September 1 will
receive a $65 refund for JLFH dues only.
ARTICLE VI. MEETINGS
Section 6.01 Location
All meetings and functions of this League shall be held at facilities that do not discriminate
against individuals as outlined in Section 2.02.
Section 6.02 General Membership Meetings
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General Membership meetings of this league shall be held on the fourth Monday of the month
from August through May unless otherwise communicated to the league. There shall be no
December meeting.
Section 6.03 Annual Meeting
The Annual meeting of the League shall be held in conjunction with the May General
Membership meeting scheduled at the Board’s discretion of the fiscal year.
Section 6.04 Special Meetings
Special Meetings of the General Membership may be called by the President or the Board and
shall be called upon the request of 15 Active members of this League. Every member of this
League shall receive at least two days prior notice stating the purpose, place, and date of said
meeting. Only business stated in said notice may be transacted at the Special Meeting.
Section 6.05 Attendance
All members of every classification shall be privileged to attend all general membership and
special meetings of this league. Active members are required to attend general membership
meetings as specified in the standing rules. If members do not satisfy requirements per the
Bylaws, the member shall pay $40 per missed meeting and/or attend a board meeting within two
months of the missed general membership meeting. Members not meeting these attendance
requirements are subject to suspension/removal from this league. Provisional members are
expected to attend all general membership meetings unless excused by the membership
development committee chair.
Section 6.06 Voting
A two-thirds affirmative vote of the members present and voting shall be required to take action
or to adopt a statement of position when previous notice has been given. The existence of an
adopted statement of position shall constitute previous notice. A three-fourths affirmative vote of
the members present and voting shall be required to take public action when there has been no
previous notice. Five (5) days notice and two-thirds affirmative vote of the members present and
voting shall be required to:
A) Adopt projects
B) Approve major expenditures as defined in the Standing Rules Section 3.03A from the general
fund not included in the budget
C) Approve major fund raising activities
Each active member in good standing shall have one (1) vote. Provisional members may not
vote. The President shall not vote except in the case of a tie.
Section 6.07 Absentee Voting for Elections
An absentee ballot will be available for only the following motions:
A) To amend the bylaws
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B) To elect officers
C) To change financial obligations
D) To alter in-good-standing status
An absentee ballot may be obtained from the Recording Secretary no more than 10 days prior to
the meeting at which the election is held and must be returned to the Recording Secretary via
written or electronic transmission within 24 hours of the General Membership Meetings.
If any member who has voted by absentee ballot is present at the meeting, her ballot will be null
and void. If the slate is altered in any way at the election meeting, all absentee ballots will be null
and void.
Section 6.08 Quorum
A quorum of this League shall consist of a majority of the voting members.
ARTICLE VII. OFFICERS
Section 7.01 Personnel
The officers shall consist of a President, President-Elect, Recording Secretary, Corresponding
Secretary, Treasurer, and Treasurer-Elect. These officers comprise the Executive Committee.
Section 7.02 Nomination
The Nominating Committee shall present a single slate of candidates for the offices to be filled:
Executive Committee to include: President-Elect, Recording Secretary, Corresponding Secretary,
and Treasurer-elect. Additional positions will be slated at the discretion of the Nominating
Committee. The Nominating Committee shall consider the current President-Elect and
Treasurer-elect the automatic nominees for the offices of President and Treasurer. The written
slate shall be provided to each voting member at least fourteen (14) days prior to the February
meeting at which the election of officers is held.
Nominations will be excepted by the January General Membership Meeting by nomination of
fellow league members or self-nomination.
Section 7.03 Election and Term
Officers and Board of Directors shall be elected by a majority vote by written ballot of the
President at the February General Membership meeting of the League for the term of one year.
Officers and Board of Directors shall assume their duties upon adjournment of the May General
Membership meeting, with the term running through May of the next year.
Section 7.04 Duties
The duties and powers of the League officers shall be:
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President: President: The President shall be the executive officer of this league; preside over
general membership, board of directors, and executive committee meetings; be a member exofficio
of all committees; sign, with the recording secretary and/or treasurer all contracts and
obligations authorized by the board; and perform all other duties generally pertaining to the
office. The President may, with the approval of the board, create other committees not otherwise
provided for and shall assign duties.
President-Elect: The President-Elect shall act as a liaison between the Placement Committee and
the Executive Committee, and Chair the Bylaws and Standing Rules Committee, performing an
annual review of these documents. She shall also assist the President and assume the duties of
the President in absentia.
Recording Secretary: The Recording Secretary shall keep the minutes of this League’s General
Membership, Board of Directors, and Executive Committee meetings; be responsible for
providing the minutes, agendas, and other notices to the membership; and maintain a file of
essential records which shall be transferred to her successor at the close of her term of office.
Corresponding Secretary: The Corresponding Secretary shall maintain and provide to the
membership a current classified directory of names, email and mailing addresses of all members,
conduct the general correspondence of this League, and shall be responsible for documenting
attendance for Active and Provisional Members at the General Membership meetings, and
inform the President, Placement Chairperson, and Membership Development Chairperson(s) of
attendance. This person serves as the liason between the League and AJLI, including keeping all
records up to date.
Treasurer: The Treasurer shall be the chief financial officer of the League; prepare and present
the monthly financial report to the membership; prepare the year-end report; coordinate the
annual review; have responsibility for all funds and long-range financial planning of this League;
receive and disperse monies; be responsible for liability insurance issues; and serve as Chair of
the Finance Committee. Previous financial or accounting experience is preferred. Works in
conjunction with the President in preparing the upcoming League year budget.
Treasurer-Elect: The Treasurer-Elect shall, as directed by the Board, collect membership dues
and provisional fees; keep complete and accurate accounts in cooperation with the Treasurer; and
serve on the Finance Committee. Previous financial or accounting experience is preferred.
Section 7.05 Executive Committee Members and Duties
The Officers shall comprise the Executive Committee. The Executive Committee shall oversee
the daily operations of this League and shall execute the policies and directions of the Board.
Each member shall have one vote, including the president. Any action taken by this committee
shall be submitted to the Board for majority approval at its next meeting. Four members of the
Executive Committee shall constitute a quorum.
Section 7.06 Vacancies
Vacancies among officers shall be filled by a majority vote of the Board. Any officer filling a
vacancy shall serve until the expiration of the unexpired term.
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ARTICLE VIII. BOARD OF DIRECTORS
Section 8.01 Personnel
The Board of Directors, also referred to as the Board, shall consist of the officers of this League,
the Chairs of the standing committees, which are mandated by AJLI, and such other Chairs of
additional committees as designated by the Executive Committee. Each member of the Board,
except the President, shall have one vote. In the case of a tie, the President shall vote.
Section 8.02 Duties
The Board shall have general charge and control of the affairs, funds, and property of this
League. Its main functions shall be setting policy and overseeing the direction of this League by
delegating the daily operations and execution of its policies to the Executive Committee. It shall
present to the membership all proposed major program activities for ratification.
Section 8.03 Authority
The Board shall have the authority to:
A) Interpret the bylaws. Its decision shall be final.
B) Make rules and fix penalties for its own governance.
C) Establish and amend By Laws, Standing Rules and Policies for the conduct of all business of
this League not specifically provided for in the Articles of Incorporation and Bylaws and
prescribe and enforce such measures as it deems necessary for the observance or enforcement of
such Standing Rules and Policies.
D) Hold final authority over the admission of candidates to membership. The Board shall admit
any candidate to either Provisional or Active membership who has fulfilled all requirements as
set forth in these Bylaws or Standing Rules and Policies.
Section 8.04 Meetings
The Board shall hold regular monthly meetings as scheduled by the Executive Committee.
Special meetings may be called by the President and shall be called upon the written request of
five (5) Board members to the Executive Committee. Every Board member shall receive at least
two (2) days written or electronic notice of said special meeting. Committee Chairperson
attendance is mandatory at all Board meetings. Chairpersons who are unable to attend shall send
a committee delegate for representation.
Section 8.05 Quorum
A majority of the members of the Board of Directors shall constitute a quorum.
Section 8.06 Vacancies
Vacancies on the Board shall be filled by Presidential appointment with Board approval. Any
member filling a vacancy shall serve until the expiration of the unexpired term.
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ARTICLE IX. COMMITTEES
Section 9.01 Chairpersons
Except as otherwise provided, chairpersons of committees shall be slated by the Nominating
Committee and provided to the General Membership at least fourteen (14) days prior to the
February meeting. The term of office for the chairpersons shall not exceed two years.
Section 9.02 Standing Committees
Standing committees are those that are continuing the program of this League. With the
exception of those required by AJLI or by these Bylaws, committees may be created or
dissolved, as need indicates, by the President with approval of the Board. Affiliation with AJLI
requires the following standing committees which shall be comprised of a Chairperson and as
many members as necessary to perform the duties and operations of the said committee:
A) Membership Development Committee
The primary functions of this committee shall be to educate the membership as to admissions
policies and procedures; to plan and implement the admissions process; to recommend
candidates to the Board for admission to Provisional or Active membership; and to plan and
conduct the provisional training. If requested, this committee shall retain a copy of the
provisional program material to AJLI.
B) Nominating Committee
This committee shall include a Chair and Chair-Elect. The Chair-Elect will automatically assume
the duties of Chair for the next term. The current Nominating Committee shall present a slate to
be voted upon, count, and report the results of elections. No member of the Nominating
Committee may serve more than two consecutive terms.
C) Community Research Committee
This committee shall provide current information about the Flint Hills communities to the Board
and this League to be used in planning programs and projects. An ad-hoc committee shall be
appointed as necessary to investigate new projects. In addition, this committee shall review the
progress, effectiveness, and future viability of this League’s programs and projects.
D) Training and Education Committee
This committee shall plan, coordinate, and supervise training and educational programs of this
League. This committee is responsible for General Membership meeting arrangements, set-up,
and clean up.
E) Finance Committee
This committee shall advise the Board on all matters relating to the finances of this League. It
shall prepare the annual budget for presentation to the Board and General Membership, and shall
include the Treasurer as Chairperson, the Treasurer-Elect, and other members as recommended
by the Chairperson.
F) Placement Committee
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This committee is responsible for presenting the annual Placement Fair, providing the
opportunity for all Active members to sign up for the committee placement of their choice, as
well as acting as a liaison with the Corresponding Secretary on attendance issues. This
committee is further responsible for monitoring members’ satisfaction with their placements and
fulfillment of their obligations as stated in the Standing Rules.
Section 9.03 Special Committees
Special committees may be appointed by the President with Board approval. The Board shall
designate such committee’s powers and terms of the committee’s appointment.
Section 9.04 Quorum
A majority of the members on a committee shall constitute a quorum for a meeting of said
committee.
ARTICLE X. FISCAL POLICIES
Section 10.01 Fiscal Year
The fiscal year shall be from June 1 through May 31.
Section 10.02 Accounts and Audits
The books and accounts of the League shall be kept in accordance with sound accounting The
books and accounts of the League shall be kept in accordance with sound accounting practices
and shall be reviewed annually by a Certified Public Accountant. At the end of the fiscal year, a
copy of the reviewed financial report shall be available to each member of the League. Upon
request from AJLI, the League shall send to AJLI a copy of its reviewed financial report and
evidence of status under Section 501(c) (3) of the United States Internal Revenue Code.
Section 10.03 Dissolution
In the event of dissolution of the Junior League of the Flint Hills, its assets remaining after
payment of or provision for payment of, all debts and liabilities shall be distributed by the
Finance Committee and approved by the Board to such corporations which are organized and
operated exclusively for charitable and educational purposes in the Flint Hills communities and
which established their tax-exempt status under Section 501(c) (3) of the United States Internal
Revenue Code.
ARTICLE XI. ANNUAL REPORT
Section 11.01 Content
The Annual Report shall include a written report from each Committee Chairperson and any
special reports on any subject that the Board shall deem necessary or advisable.
Section 11.02 Publication
The form of the Annual Report shall be such as is directed by the Board. It shall be the
Recording Secretary’s duty to make available a copy of this report by the first General
Membership meeting of the fiscal year. The Corresponding Secretary shall be responsible for
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making available an updated membership directory containing members’ names and contact
information at the first General Membership meeting of the fiscal year. This Annual Report
serves as the official record.
ARTICLE XII. AMENDMENT OF BYLAWS
These Bylaws may be amended at any meeting of the General Membership by a two-thirds vote
of members present, provided notice of such amendment has been submitted in the notice of the
meeting and agenda. Amendments may be proposed by the Board of Directors or by any five
League members at any meeting of the Board for Board approval by two-thirds vote.
ARTICLE XIII. STANDING RULES
In order to comply with the specific provisions of these Bylaws, the Board may, from time to
time, establish Standing Rules and Operating Procedures that have the same force and effect as
these Bylaws. Standing Rules may be amended or rescinded, without previous notice, by a twothirds
affirmative vote of those present at the Board meeting or by a majority vote of those
present with five days written notice. Changes in the Standing Rules shall be reported to the
General Membership. With the exception of changes pertaining to admissions, requirements to
remain in good standing, or financial obligations, the General Membership shall not vote on
Standing Rules.
ARTICLE XIV. PARLIAMENTARY AUTHORITY
The Robert’s Rules of Order (most recent edition) shall be the parliamentary authority for all
matters of procedure not specifically covered by these Bylaws or the Standing Rules. All
meetings shall be conducted in accordance with its authority as interpreted by the President.
ARTICLE XV. INDEMNIFICATION
The Junior League of the Flint Hills shall indemnify any officer, director, member, employee or
agent serving at the request of this League, and acting within the scope of their responsibilities or
employment under the conditions and to the extent provided by K.S.A. 17-6305, as amended
from time to time.
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STANDING RULES
OF THE
JUNIOR LEAGUE OF THE FLINT HILLS
PART I. MEMBERSHIP RESPONSIBILITIES AND PRIVILEGES
Section 1.01 Requirements for Good Standing
The expression “good standing” as used in the Bylaws and Standing Rules means that a member
must have successfully completed the requirements for membership in the League. Any member
of the League serving in an AJLI position shall be exempt from the following requirements
during the term of office, with the exception of payment of annual dues.
A. Active Members must meet the following requirements:
1. Payment of Annual Dues
2. Next-to-new sale quota requirements
3. Next-to-new sale work requirements
4. Road to the Bowl requirements
5. Fulfill placement responsibilities
6. Participation in a Do-In-A-Day
7. Attendance at seven (7) General Membership meetings
8. Payment or fulfillment of other financial or placement obligations imposed by and according
to the Bylaws and Standing Rules
If unable to meet the above, it is the responsibility of the member to contact the Executive
Committee to fulfill membership requirements.
B. Sustaining Members must meet the following requirements:
1. Payment of Annual Dues
Section 1.02 Leaves
All verbal requests for leaves must be made to the Placement Chairperson. In addition, a written
or electronic request must be made to the Placement Committee.
A. Maternity Leave
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Upon notification to the Placement Committee, any Active member may be granted upon request
a leave to consist of a three consecutive calendar month leave from the date the baby is
born/adopted from League placement and activities. The Placement Chairperson will announce
the leave to the Board. This leave does not excuse the member from dues and fundraising quotas.
B. Leave of Absence
Upon recommendation of the Placement Committee, the Board may grant any Active member in
good standing a leave of absence for up to twelve months. A member may not be considered for
or serve in an elected capacity. Only one twelve-month leave shall be granted within a five-year
period of time. This leave does not excuse the member from dues payment and fund raising
quotas. At the time of reinstatement, the Placement Committee will assign the member a
placement volunteer job.
C. Emergency Leave
Upon recommendation of the Placement Committee, the Board may grant any Active member a
three-month leave from League activities for emergency reasons. This three-month leave may be
granted and extended, but the total period is not to exceed six months. This leave does not excuse
the member from dues and other fundraising quotas.
Section 1.03 Next-to-New Sale
A. Work Requirements
1. All Active and Provisional members are required to work a four hour shift during set-up days
or on the days of the sale. The time required for pricing and placing quota is not included in the
hours required for work.
2. Any member not fulfilling her Next-to-New work commitments without making other
arrangements may be required to pay a monetary fine amount of $10/hour.
B. Quota Requirements
1. Each Active and Provisional member shall be required to bring a quota of merchandise, the
total value of which shall be $100.
2. The Next-to-New Committee reserves the right to determine the value of quota merchandise
brought to the sale to assure that minimum quota requirements are met.
3. League members should follow the guidelines set forth for the pricing of quota merchandise as
listed in the Next-to-New Pricing Guide.
C. Soliciting and Advertising
1. The Next-to-New Committee and individual members may solicit salable items of
merchandise from merchants.
2. The Next-to-New Committee may solicit funds in the community to help defray the cost of
advertising the sale.
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Section 1.04 Road to the Bowl Fundraiser
A. All active members are responsible for obtaining corporate sponsorship(s) as directed by the
committee or soliciting donations for $50 worth of Road to the Bowl drawing tickets.
PART II. LEAGUE ADMINISTRATION
Section 2.01 Authority for Rules and Policies
Any Standing Rule or Policy that would restrict, add obligation and/or responsibility to the
membership shall be presented to the membership for approval.
Section 2.02 Committee Chairpersons
A. Every committee Chairperson must submit a budget of her expenses for the upcoming year
upon request, but in advance of the April Board meeting. A consolidated budget will be
submitted for approval of the Board at the April Board meeting.
B. No committee Chairperson or member shall in any way obligate the League for any service or
project until approval has been given through the proper authority as defined in the Bylaws or
Standing Rules.
PART III. FINANCE/MONIES/PROPERTIES
Section 3.01 Delinquent Dues
Those members delinquent in payment of dues as of May 15, pursuant to Article V, Section
5.01B of the bylaws shall be suspended. In addition, the member will be removed from the AJLI
roster for non-payment. A late fee of $10 will be assessed to cover reinstatement costs.
Section 3.02 Delinquent Bills
Members must inform the Treasurer of any outstanding League liabilities as of May 31 of any
given fiscal year for which vendor invoices have not yet been received. Payment reimbursement
requests from league members received after May 31 of any given fiscal year will be reviewed
by the Finance Committee and reimbursed subject to fund availability.
Section 3.03 General Fund
A. General Fund Budget
The general fund budget is a plan for the expenditure of funds derived from dues, provisional
fees, fundraising projects, fines and interest.
The Finance Committee shall prepare the general fund budget annually. Every committee
Chairperson must submit a budget of her expenses for the upcoming year upon request, but in
advance of the April Board meeting. A consolidated budget will be submitted for approval of the
Board at the April Board meeting. During budget preparation, the Finance Committee must
approve any request from an existing committee or continuing program before it may be
included in the budget.
The Finance Committee shall present the general fund budget to the Board. Upon a two-thirds
affirmative vote of the board, the general fund budget shall be presented to the membership for
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approval. After its approval by the membership, the general fund budget can be amended by a
two-thirds affirmative vote of the board.
A two-thirds affirmative vote of the General Membership present shall be required to approve
major deviation from the approved budget (over $500) from the General Fund with at least five
days written or electronic notice.
Any request for unbudgeted funds or to exceed an existing budget must be made according to the
following procedures:
1. Submit a written or electronic request to the Treasurer.
2. The Treasurer then presents the request to the Board.
3. The Board will review the request and will approve or decline the request, and if necessary
present it to the membership.
B. General Fund Balance
The general fund balance is the accumulation of past year’s budget surpluses. Monies within the
general fund balance are available to fulfill current community commitments, to meet
unexpected administrative expenses and to finance new programs. During budget preparation,
the Finance Committee shall designate and segregate within the general fund balance, any
amounts that will be used for particular purposes in a future period. These designations should be
contained in footnotes to the budget. An example of such a designation is money committed to a
future or on-going program.
The general fund balance shall be maintained at a minimum of 30% of total budgeted expenses.
This calculation shall be contained in a footnote to the budget. This minimum balance may be
spent only under extraordinary circumstances to meet expenses that are unforeseen when the
budget is prepared.
PART IV. COMMUNITY INVOLVEMENT
Section 4.01 Community Programs
A. Special Program Activities (i.e. Do-In-A-Day projects) and Emergency Aid
Special Program Activities are those which are of value to the community and do not require
extensive financial and/or volunteer commitment from the League.
Emergency Aid represents support of new or existing programs, which provide emergency
assistance for food, shelter, clothing, utilities, medical, and other related areas. Such support
shall not require extensive financial and/or volunteer commitments from the League.
These activities are unforeseen when the budget is prepared and arise from time to time
throughout the year.
1. Special Program Activities and Emergency Aid Guidelines
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a) Applicants should have an Internal Revenue Code 501(c) (3) exemption, be in the process of
obtaining a 501(c)(3) exemption, or be under the umbrella of an agency with a 501(c)(3)
exemption.
b) Capital fund drives and on-going fundraising drives will not be considered.
c) Requests from individuals will not be considered.
d) Current League programs are not eligible.
2. Special Program Activities and Emergency Aid Procedures
a) Applicant should contact the Community Research Chairperson
b) After the Community Research Chairperson receives the request, the following shall occur:
(1) The Executive Committee will review the request and make a recommendation to the board
within 30 days.
(2) The board will act within 30 days following the Executive Committee’s recommendation on
requests received between Aug 1 and April 1. Requests received between April 1 and August 1
will be acted upon by the Executive Committee.
(3) The Community Research Chairperson will advise the applicant of the Board’s decision.
(4) Applicants awarded grants will receive their funds within 30 days of notification by the
Community Research Chairperson.
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